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You should present your budget in a clera and esy- to- read format so that it conforms with the guidelines provided.Your budget must demonstrate that you have considered the amount of funds needed for the proposed project. When budgeting, be sure to plan what you want to do, how you will do it, and how much funding is required to do it. The foundation wil not enter into negotiations with you on the content or amounts of the budget items in your application. It is therefore very important that you present a budget that is detailed, accurate, and offers value for money. Design your budget based on actual costs, and be modest in yoor request.Do not assume that you will receive the maximum amounts available. Your application will not be given consideration if your budget does not come within terms and rates in Financial Guidelines, and if you do not provide enough detail.
All travel should be by the most economical route possible, and you should only put this into your budget when it is necessary for people to travel long distances to participate in project activities.
Accomodation and subsistance costs
All subsistance and accomodation costs included will have to be justified by receipt, in quartely financial reports.The Foundation wil not approve expenses without legitimate receipts. We encourage organization to pay for these costs directly, rather than as payments to participants.The following guidelines should be used as a maximum for ccomodation and subsistance:
Approval of expenses on receipt only
When you prepare your budget, please remember that we have provided you with guidelines on the maximum that can be budgeted for transport, accomdation and subsistence. These costs wil only be approved by the Foundation upon presentation of legitimate receipts. All transport, accomodation and subsistence costs should only be paid to participants from out of town (that is, for those participants who do not normally live in the location of the event).Participants who are resident in the location of the event should not receive these payments.
Payment cash incentives (sitting allowances) for participation in workshops or other forums is not permitted.
Honoraria can be paid to external persons for specific services or outputs. You should select your resource persons bearing in mind the need for low cost alternatives and realistic budgeting. Honoraria should not be paid to salaried staff of yur organization. Keep in mind that if honoraria, subsistence and accomodation costs are considered excessive, your aplication may be rejected.
Overhead & Adminstration costs
You may budget for organization costs in your budget. This should be limted to a maxmum of 12.5% of the total funding requested. This is the equivalent of support costs, nd should cover all core organizational costs (i.e. rent, stationary, salaries, veicle costs, administrative staff time, and utilities of the organization that are not project-specific). Your budget should not include any other line items for administrative costs beyod this 12.5%. Applying for less than 12.5% will be looked upon as good value for money.